Building a Capability Statement

How to Building a Capability Statement. A Capabilities Statement tells potential clients who you are, what you do, and how you are different from your competitors. However,We recognize the important contributions made by small, veteran, and minority and women-owned businesses to the economy. Consequently, The objective of the Small Business Resource Effort is to provide information and the tools small vendors need to become better positioned to compete for contracts and subcontracts. You can download custom capability statement templates from capabilitystatementlab.com

If you’re planning to break into the world of government contracting in the United States, building a capability statement is one of the first and most important steps. On the other hand, this one-page business marketing document isn’t just a formality—it’s your foot in the door. Indeed, Federal agencies, prime contractors, and corporate buyers expect it. And if you want to stand out from the competition, yours needs to be clear, concise, and strategic.

Also, we’ll walk you through everything you need to know about building a capability statement, what to include, and how to use it to your advantage.

What is a Capabilities Statement and how to build it?

A Capabilities Statement is a snapshot of your company that serves as a resume for your business.

Capabilities statements are used to compare you with other vendors:

• Many government agencies require that a Capabilities Statement be submitted with bids.
• Similarly, prime contractors can require potential subcontractors to submit capabilities statements before doing business with them.

Also, The information in Capabilities Statements can be valuable when used in brochures, websites, and other promotional literature. Know more about the capability statement here.

How to Build a Capability Statement Contents

In summary, Include the following information in your Capabilities Statement:

• Core competencies:- Introduce the company’s core competencies and relate those to the customers’ specific needs.
• Past performance:- Describe similar work you have performed for past customers.
• Differentiators:- Discuss unique techniques or approaches that are part of your business.
• Corporate data:- List your business details:
  Facilities or Office Locations. List all significant and strategically placed office locations.

Company data:- Include the size of your firm, your revenue, your available resources, your insurance and bonding capacity, and the typical geographic area you serve.
Contact information:- Include physical address, contact person details, office telephone, office fax, email address, etc.
Relevant codes:- List DUNS, CAGE, NAICS, NIGP, or other codes.

Why Is a Capability Statement Important?

Moreover, In the competitive federal marketplace, your capability statement is your handshake, elevator pitch, and business card—all rolled into one.

Here’s why it matters:

• It showcases your core competencies

• It highlights your past performance and key projects

• It presents your company as “contract-ready”

• It helps buyers quickly assess your suitability

• It increases your visibility on procurement lists

Whether you’re a woman-owned, minority-owned, or veteran-owned business, a well-designed capability statement can open doors to opportunities you never knew existed.

Moreover, Building a Capability Statement will help you to stay successful in this market.! Most importantly, Five years ago, no one knew what a Capability Statement was, and now, it is a critical tool to help you be as successful as possible, no matter what size company you represent.

Tips for Creating a Strong Capability Statement

• Keep it to one page – Buyers don’t have time to read more.
• Use action-driven language – Be clear and results-oriented.
• Customize for each agency – Slightly tailor your version depending on the opportunity or buyer.
• Use visual hierarchy – Break it into sections, and use bold headers and bullets.

Tools to Build Your Capability Statement

If you’re not a graphic designer, don’t worry—you don’t have to start from scratch. In conclusion, You can use professionally designed templates from websites like:

👉 capabilitystatementlab.com
🛒 capabilitystatement.etsy.com

Furthermore, These templates are editable in Microsoft Word and Canva, designed for US federal contractors, and include all the essential sections.

How to Use Your Capability Statement

Not only that, Once your document is ready:

• Send it to Small Business Specialists at your target agencies
• Upload it to your DSBS profile
• Include it in proposal submissions
• Bring printed copies to networking events and conferences
• Use it during matchmaking and capability briefings

Final Thoughts

Building a capability statement is more than a document—it’s a strategic marketing tool. Done right, it positions your business as credible, prepared, and contract-ready. Whether you’re just entering the government space or looking to level up, your capability statement is the key to unlocking new opportunities.

Need Help Getting Started?
Most importantly, Explore our ready-to-use capability statement templates and start building your federal business success today.

🔗 capabilitystatementlab.com